Athletics & Summer Camp Administrative Assistant (for immediate hire)

The role of the Administrative Assistant will be to assist in the overall administrative duties of the department throughout the year; major tasks include, although not limited, to the following:

  • Preparation work for the Summer Camp in collaboration with the Director of Athletics, Assistant Director of the Summer Camp, Web Administrator, Cashier and other Departments & Summer Camp Administrative Assistant: Full time allotment for a period of 3 months (including the duration of the summer camp). 
  • Preparation and monitoring of the ACS Athens Aquatics Program (3:45-5:45 program) & Administrative duties:  Registrations (ongoing), payments (ongoing), collaboration with Aquatics coaches in group allocation; communication with parents throughout the year (ongoing).
  • Preparation and monitoring of the Elementary after School Activities Program registrations and payments & Administrative duties including: communication with faculty, program coaches and parents as needed (ongoing with two major “peaks” in September and January).
  • Preparation & monitoring of the Morning Swimming Program & Fitness Room Program registrations, submission of waiver forms, payments, communication with participants, etc.
  • Assist in Evening Sports Program (Sports Academies) preparation, monitoring & administrative duties such as preparing the registration form, updating the website content, communicating with parents etc.
  • Special International Events administrative assistance – all year. 
  • Monitoring of Athletic and after school programs (inventory, allocation) and Athletic Uniform inventory & allocation-all year.
  • Assist in the Department’s communication avenues – all year.
  • Basic clerical work for the entire department; as needed – all year.
  • Communicate with vendors of the Athletic Department and facilitate delivery from and to the school campus as needed.
  • Create or be involved with the creation of promo communications of the Athletic Department (flyers, posters, etc.).
  • Provide assistance with administrative work for transportation, crisis management and other duties pertaining to the office of Athletics.
  • Provide assistance with the department’s equipment needs (orders, work orders within school’s departments etc).

Qualifications / Requirements:

  • Bachelor’s Degree in Physical Education / Sport Science / Business Management / Sports Management
  • English & Greek language fluency
  • Experience in Sports / Athletic Events
  • Video Editing Skills (preferred)
  • Computer Literacy including MS Office skills
  • Administrative, communication and organizational skills
  • ADOBE Photoshop (preferred)

Working hours: 40hours per week – must be flexible for actual timelines & prepared to work on weekends (when there are events planned).

Application Procedure:

To be considered for this vacancy, please complete this form and submit in English:

  • Cover letter, which should include a statement of how you connect to ACS Athens’ mission;
  • Resume and;
  • The contact information for three professional references.